top of page

Licenses & Documentation

We'll assist you in staying current with all licenses and documentation, which will help to alleviate stress.

Contact us

  • Comprehensive coverage 

 

  • Management DOT Documents

​

  • Reliable Filing

​

  • Careful Monitoring

Trucking Document Dispatch Services

As a truck driver, you know that the job doesn't end when the delivery is complete. There are countless hours of administrative paperwork that must be completed to ensure compliance with safety standards and regulations from the US Department of Transportation. From insurance documentation and log sheets to trip sheets, bills of lading, and accident/incident reports, the list of required paperwork can seem endless. If you're feeling overwhelmed by the burden of managing all of this documentation, consider enlisting the help of a document dispatch service. Our professionals can take on the task of organizing and completing your paperwork, freeing up your time to focus on other aspects of your job.

Documents service dispatch: mandatory paperwork

Commercial truck drivers need to be knowledgeable about more than just operating the truck and complying with state and federal safety regulations. Paperwork completion is one of the key components of the job. Failure to complete and file the required documents might result in further complications. For example, travel papers must include receipts for all expenses incurred during the trip.

​

Here is a breakdown of the required documents for which truck drivers are responsible:

​

  • Customs paperwork. This is important for truckers with routes that cross the border from the U.S. into Canada or Mexico.

​

  • Trip sheets. Every company has them, and they must be completed accurately if you want to get paid.

​

  • Accident/incident reports. Whether you have damaged freight or were involved in a crash, most carriers require a detailed report for their records and to ensure compliance with DOT regulations.

 

Mandated DOT Documentation

​

Every truck driver carries a document folder in their rig. Inspections can go south in a hurry when truck drivers are missing required DOT documentation. As part of our documents service dispatch, we ensure truck drivers are never caught unprepared. Here is what we help you keep updated:

​

  • Authority documents that authorize owner-operators or drivers for carriers to transport freight. It must include your company name and motor carrier number.

​

  • Certificate of insurance lists your insurance provider and policy numbers, plus contact information for your insurance agent.

​

  • Truck registration documentation that includes your truck’s VIN, license plate number, and make/model. Information on the rig’s registered owner also is required.

​

  • Annual inspection paperwork that verifies a truck driver’s rig is operational and free of defects. Having the inspection sticker on the side of your truck is not enough. You need the supporting documentation in your official files.

​

  • Lease agreements are required for owner-operators and drivers who are operating a vehicle that is not registered under their names.

​

  • International Fuel Tax Agreement (IFTA) stickers and cab cards showing annual updates, company information, and expiration dates.

​

  • Electronic logging device (ELD) instructions must be inside your truck and presented during any roadside safety inspections.

​

  • Backup paper logs are required, even for truck drivers who use ELDs. DOT regulations state truck drivers must keep the equivalent of a week’s worth of driver logs.

​

  • Hazmat permits for both individual states and federal licensing requirements for truck drivers who transport hazardous materials.

How Document Service Dispatch Works

It is called mandatory documentation for a reason. Failure to comply means truck drivers may not get paid for their time. In some scenarios – like accidents – improperly completing the required paperwork can cost truck drivers their commercial drivers’ licenses.

When you choose Sputnik Logistics for document service dispatch management, you can rest assured we provide competent and reliable documentation support. We track every load transported by truck drivers from start point to endpoint. Our weekly reports detail loads and miles, rate confirmations, and other necessary paperwork.
 
We take the hassle out of completing required documentation so truck drivers can enjoy more downtime and carriers are covered for all mandated paperwork.
Why choose Sputnik for your document service dispatch needs?

Dedicated, devoted, and professional. They are the three reasons why carriers, owner-operators, and trucking companies choose Sputnik Logistics for our document dispatch services. We promise our clients good service, honesty, transparency, and the benefit of our business acumen in negotiating the best rates. Spend less time on mundane administrative tasks and more time growing your trucking business with Sputnik Logistics in your corner. 
 
Contact us today for a hassle-free quote on our services.

bottom of page